HVA ENTERTAINMENT SPECIALIST
More Time For The Work That Actually Needs You
Outsourcing 101 is your free guide to the ten tasks you can hand over from your entertainment business today, so you can stop spending your best energy on the stuff that doesn’t need to be yours.
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✓ BUILT FOR THE ENTERTAINMENT INDUSTRY
✓ 10 TASKS YOU CAN OUTSOURCE TODAY
SOUND FAMILIAR?
Your business is growing. Your to-do list is growing faster.
Picture this: your entertainment business is doing well. The bookings are coming in, the projects are building, the opportunities are there. And somehow, despite all of that, you’re spending your days buried in emails, chasing invoices, updating spreadsheets and doing all the things that keep the wheels turning but have absolutely nothing to do with why you got into this industry in the first place.
The problem isn’t that you’re not working hard enough. It’s that you’re working on the wrong things. The tasks that are eating your time and energy are important, yes, but they don’t need to be done by you.
That’s where outsourcing comes in. And this guide is here to show you exactly where to start.
Because handing things over isn’t a sign that you can’t cope, it’s a sign that you’re running a proper business.
WHAT’S INSIDE?
Introducing Outsourcing 101
This is a free, practical guide designed specifically for freelancers, solopreneurs and entertainment business owners who are ready to stop doing everything themselves. It breaks down ten of the most common tasks that creative and entertainment businesses successfully outsource every day, what they involve, why they’re worth handing over, and how a business support specialist can take them off your plate completely.
1
Email Management
If opening your inbox makes you feel instantly overwhelmed, or client conversations keep slipping through the cracks, this is one of the first tasks worth considering. A business support specialist can organise, filter and manage your inbox so you stay across only what genuinely needs your attention.
2
Market Research
Whether you’re launching a new show, introducing a new service, or trying to keep up with industry trends, the research involved is genuinely time-consuming. Outsourcing this means the work gets done thoroughly, without you having to find the hours to do it yourself.
3
Social Media
Social media is one of the most powerful tools available to entertainment businesses, and one of the most demanding. Bringing in support to fully or partially manage your accounts means you stay visible and engaged without it constantly pulling you away from everything else.
4
File Management
It sounds small, but the hours lost trying to locate the right version of the right document add up fast. Handing file management over to someone who will keep everything organised, named correctly and easy to find is one of those changes that makes an immediate difference to your daily efficiency.
5
Travel Planning
Tour logistics, rider coordination, accommodation, transport, itineraries for the whole team — travel planning can be a full-time job in itself. A business support specialist can research, book and document every detail so you can actually enjoy the gig rather than managing the admin around it.
6
Document Amendments
Updating contracts, travel documents, and performer paperwork with the correct names, dates and details is the kind of task that has to be done accurately, every single time. It’s also exactly the kind of task that’s incredibly hard to focus on properly when your attention is being pulled in ten other directions. Hand it over, and it gets the focus it deserves.
7
Diary Management
Client meetings, audition dates, funding deadlines, production schedules and, just as importantly, protected time away from your desk. A well-managed diary is the foundation of a well-run business, and it’s one of the most straightforward tasks to outsource effectively.
8
Invoices
Outgoing invoices to clients, incoming invoices from performers and crew, tracking what’s been paid, what’s outstanding and making sure everything is filed correctly for tax time. This one takes up far more time and energy than it should, and it’s something a business support specialist can handle with ease.
9
Expenses Tracking
Data input, cross-referencing, date and amount verification, and expense reports. These are tasks a business support specialist can work through efficiently and accurately, freeing you up to focus on the parts of your business that actually need your creative brain.
10
Marketing Materials
After everything you’ve put into building your business, your show, your service, your work deserves to be seen. Outsourcing the creation of your marketing materials to a specialist means everything is produced to a consistently high standard, without you having to squeeze it in around everything else.
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WHY OUTSOURCE
Still not sure if outsourcing is right for you?
Here are five reasons entertainment business owners make the shift.
1
More Time, More Freedom
You get your hours back for the high-priority, only-you-can-do-this work that actually moves your business forward.
2
Greater Flexibility
Outsourcing scales with you. Bring in support when you need it, scale back when you don’t, without the overhead of a permanent hire.
3
Reduced Operating Costs
You pay only for the hours worked, with none of the additional costs that come with taking on a full employee.
4
Access To Specialist Skills
A business support specialist brings expertise, efficiency and a fresh pair of eyes to tasks that might be taking you twice as long to do yourself.
5
Faster, Easier Growth
When the operational side of your business is handled, you have the headspace to focus on the things that actually drive expansion.
READY TO GET STARTED?
Download your free Outsourcing 101 guide
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A LITTLE THANK YOU
As a thank you for downloading, here is something just for you
Once you’ve worked through the guide and you’re ready to start handing things over, I’d love to help make that happen. Book your free discovery call and quote OUTSOURCING101 to enjoy your first month of administrative support with HVA at £25 per hour.
Because the best time to start outsourcing is always sooner than you think.
WANT TO KNOW MORE?
Flexible, strategic support built for the way the industry works
HVA offers ongoing behind-the-scenes business support for entertainment businesses and creative freelancers worldwide. Whether you’re looking to hand over one task or build a longer-term support structure, we can put together something that fits exactly where you are right now.
